Yamhill County Deed Records

Yamhill County deed records are maintained by the County Clerk in McMinnville, Oregon. The clerk is the official keeper of all public records for the county. You can search Yamhill County deed records by visiting the office, calling by phone, or using e-recording services. Property ownership records here trace back to the early 1850s. The Records Division handles all filings related to real property in Yamhill County, from simple deeds to plat maps and lien documents.

Yamhill County Clerk Recording Office

The Yamhill County Clerk office is at 414 NE Evans Street in McMinnville, OR 97128. You can call at 503-434-7518, fax at 503-434-7520, or email clerk@yamhillcounty.gov. For the Newberg and Dundee area, call 503-554-7850.

The clerk describes the role this way: "The County Clerk is the official keeper of all public records for Yamhill County. The purpose of the Records Division is to make and preserve public records dealing with real property transactions that affect title to real property located in Yamhill County." This means every deed, mortgage, lien, and assignment that touches land in the county is filed here. The collection goes back to the early 1850s, giving you more than 170 years of property records to search.

Visit the Yamhill County Clerk Recording page for full details on services and fees.

The recording page lists fees, rules, and answers to common questions about filing deed records in Yamhill County.

Yamhill County Recording Hours

The Yamhill County Clerk has different hours for different services. Know the right window before you visit.

• Office hours: 8:00 a.m. to 5:00 p.m.
• Public counter: 8:30 a.m. to 4:30 p.m.
• E-recording: 9:00 a.m. to 4:30 p.m.
• Passport services: 8:30 a.m. to 3:30 p.m.
• Marriage license: 8:30 a.m. to 4:00 p.m.

If you plan to record a deed in person, arrive before 4:30 p.m. when the public counter closes. E-recording has a slightly later start time of 9:00 a.m. These hours give you a clear window to file deed records and get copies of property documents in Yamhill County.

Yamhill County Deed Recording Fees

The total fee to record a deed in Yamhill County is $87 for the first page. This rate took effect on July 1, 2025, per Board Orders 25-134 and 25-137. The fee breaks down into several parts set by Oregon law under ORS 205. Each part funds a different state or county program.

The full breakdown for a single page deed in Yamhill County is: $5 clerk fee, $10 land corner preservation, $60 housing alliance, $10 assessment and taxation, $1 Oregon Land Information System, and $1 administration fee. Each extra page adds $5 to the total. Mortgage records cost the same $87. Lien records are $77 because they skip the land corner fee. Plat maps cost $127 due to a higher clerk fee of $45.

Military discharge records, known as DD-214 documents, are recorded for free in Yamhill County. This is a service for veterans who want their discharge papers on file with the county. All other deed records and property documents are subject to the standard fee schedule. If your document does not meet format rules, a $20 non-standard fee applies on top of the regular recording fees.

Note: A cover page can help you avoid the $20 non-standard fee if your first page does not meet the requirements in Yamhill County.

Yamhill County E-Recording Options

Yamhill County works with six e-recording vendors. This gives you more options to file deed records without visiting the McMinnville office. The approved vendors are:

• CSC e-Recording Solutions: (866) 652-0111
• EPN: (888) 325-3365
• Hopdox: (385) 501-5103
• Indecomm Global Services: (877) 272-5250
• Simplifile: (800) 460-5657
• ValueCheck Recording: (720) 283-0737

E-recording runs from 9:00 a.m. to 4:30 p.m. on business days. To use the service, you work with a title company or attorney that has an account with one of these vendors. The same fees and format rules apply to e-recorded documents as to in person filings. All deed records must meet Oregon standards for the Yamhill County Clerk to accept them.

Common Questions About Yamhill County Deeds

The Yamhill County Clerk office gets many questions about deed records. Here are some of the most common ones and their answers based on the office FAQ.

If you want to change the names on your property, a new deed must be recorded with the Yamhill County Clerk. The office suggests you talk to a lawyer before you transfer property. They cannot give legal advice or provide blank forms. If you pay off a loan on your property, you will not get a new deed. Instead, your lender should file a Satisfaction of Mortgage or a Deed of Reconveyance showing the loan is paid. This is a separate document from the deed itself.

When a spouse passes away, the Yamhill County Clerk recommends consulting an attorney before recording a death certificate. Recording a death certificate removes the name from the tax roll but does not create a new deed. If you need a copy of an existing deed, contact the office by email at clerk@yamhillcounty.gov, by phone, or in person. Copy fees apply. The clerk is prohibited from helping fill out forms, suggesting which form to use, or giving legal advice about deed records in Yamhill County.

Public Access to Yamhill County Records

All deed records in Yamhill County are public under ORS 192. Any person can ask to see them. You do not need to be a party to the transaction or own the property. The clerk must respond to a written request within five business days.

Oregon follows a race-notice recording system under ORS 93.640. This means an unrecorded deed is void against a later buyer who pays value and records first without knowledge of the earlier transfer. This is why recording your deed right away in Yamhill County matters. It protects your claim to the land.

For general county information and links to other departments, visit the Yamhill County website. The Oregon State Archives holds older property records that may go back to the territorial era for Yamhill County.

The main county site links to all departments, services, and contact information for Yamhill County.

Nearby Counties

Yamhill County borders Washington County to the north, Clackamas County to the east, Marion County to the southeast, and Polk and Tillamook counties to the south and west. The wine country around McMinnville, Dundee, and Newberg draws many property buyers to the area. Make sure your deed is filed in Yamhill County if the land is here. All deed records must be recorded where the property is located.